Booking

*** NEW! WiFi now available at the Crawford Bay Hall ***

Book one of our facilities

To book one of our facilities for your upcoming event, regular meetings, family celebration, workshop or classes, start by :

Check out the Booking Rates sheet to the right for the appropriate site, facilities, and duration for your event
Then fill out the bookings request form below, or click on the following link to open the form in its own tab: https://forms.gle/1QWPz51gtEJcBMaQ9
Please do not purchase insurance until you have received a message from us that your booking is confirmed. In most cases the insurance is non-refundable. Before accessing our spaces a user agreement must be signed. The terms and conditions will be made available before purchase of your insurance.

Please note:

User agreements must be signed and payment is required in advance of the booking start, and

General Liability Insurance is required for your event

You may purchase General Liability Insurance for your event, classes, or meetings at EventPolicy.ca or an insurance provider of your choice.

Groups and Individuals booking these spaces must have a minimum $2,000,000 General Liability Insurance coverage
Operators of large events and festivals must have a minimum $5,000,000 General Liability Insurance coverage
The society must be added as Additional Insured
Host Liquor Liability Insurance is required if applicable

Certificates of acquired General Liability Insurance may be sent to bookings@cbhall.ca.

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2024 Booking Rates

Crawford Bay Hall

Full Hall

Regular Event Rental Fees

$ 75.00 – Half Day, no kitchen (3 hours or less)

$ 150.00 – Full Day, with Kitchen (more than 3 hours)

$ 75.00 – Kitchen only (if also booking William Fraser pavilion)

Community Benefit Event Rental Fees

(e.g. non-profit events)

$ 50.00 – Half Day no Kitchen (3 hours or less)

$ 100.00 – Full Day with Kitchen (more than 3 hours)

A $200 Damage/Cleaning Deposit is required for all events held at the Hall
($30 per hour cleaning, + damages)

Small Hall Only (no kitchen)

Workshop Event Rental Fees

$ 35.00 – Half Day (3 hours or less)

$ 60.00 – Full Day (more than 3 hours)

Community Benefit Event
(e.g. regular weekly classes, or East shore based non-profit meetings)

$ 20.00 – Half Day (3 hours or less)

A $200 Damage/Cleaning Deposit is required for all events held at the Hall
($30 per hour cleaning, + damages)

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Crawford Bay Community Park

Community Corner

Commercial or Private Use

$ 50.00 – Half Day (3 hours or less)

$ 100.00 – Full Day (more than 3 hours)

Workshops

$ 35.00 – Half Day (3 hours or less)

$ 60.00 – Full Day (more than 3 hours)

Community Benefit
(e.g. regular weekly classes, or East shore based non-profit meetings)

$ 20.00 – Half Day (3 hours or less)

A $100 Damage/Cleaning Deposit is required for all events
($30 per hour cleaning, + damages)

William Fraser Pavilion

Commercial or Private Use

$ 75.00 – Friday, Saturday, Sunday and holidays
(cleanup by 10 am the next day add $25)

$ 50.00 – Monday-Thursday

Damage Deposit of $50 ($30 per hour cleaning, + damages)

Community Benefit
(e.g. regular weekly classes, or East shore based non-profit meetings)

$ 10.00 – Weekly Meetings or Classes
*Tables and chairs not included

Donation – Local Children's Birthday Party
*Tables and chairs not included

Table & Chair Rental

Table & Chairs are available to be rented separately, but only when when the William Fraser Pavilion is not in use

$ 5.00 – Tables, each/day
$ 30.00 – Chairs, 10/day

A minimum fee of $30/day applies to all table and chair rentals
(includes any combination of tables and chairs)

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All Facilities

TAXES - GST is in addition to quoted fees

Full Payment is required at booking

Cancellation Policy

$ 25.00 if cancelled 2 weeks or more in advance
$ 25.00 + ½ Fees (minimum $25) if cancelled less than 2 weeks ahead

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Other Considerations

Please note: If you are working on a project/program/event and you cannot afford the listed fees in your budget, please write us at info@cbhall.ca. and let us know:

Your budget
What you can afford to pay for rental fees
What benefit the project/program/event brings to the community, and other way(s) you or your group can contribute to the Association

We want to see the facilities available for a wide range of groups and activities, user fees are needed to make that happen.

We will consider lower fees for regular weekly, monthly or multi-day programs.

Booking fees of funerals and memorial services of East Shore community members and their families are by donation. If you choose to donate you may target a portion of your donation to the Hall Restoration and Rejuvenation Fund in honour of the deceased if you wish.

Rates subject to change without notice.

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